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Friendly debt collection letter

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This friendly letter serves as a reminder to your debtor of paying you the money they owe you. It can be a contract you signed with them and/or an invoice you issued for a service or an item you sell. You should always state the contract or invoice number when collecting a debt. Indeed it is important to set out the facts of the situation including the name and address of both you and your debtor, the dates of all paperwork relating to the debt, the date by which you expect payment. You should be calm but firm, stay within the law and send the letter by recorded delivery. If the purpose of your letter is just reminding your debtor nicely of the instalment because you think they may have forgotten, it is not necessary to detail the steps you'll take if payment isn't received. If you think this is not the reason you should mention what the next steps would be. For example, you can say you will use a solicitor to collect the debt but do not threaten legal action that you're not prepared to follow up. You should always try to entice your debtor to get in touch with you so show you are willing to discuss about ways to reduce the balance including new instalments or extension of payment period.

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